Göring, Schmiegelt & Fischer is a law firm comprising nine attorneys—seven of whom are notaries—as well as a notary assessor from Württemberg, supported by a large team of business law graduates, notary specialists, and other notary staff. With its professionals and staff, the firm covers the entire spectrum of notarial activities and procedures, with a particular focus on managing complex transactions—often involving international elements.
Responsibilities of the Receptionist:
1. Greeting and assisting clients, as well as organizing conference rooms:
Organizing conference rooms and parking spaces; escorting clients; collecting identification cards and entering them into the system; offering beverages; copying documents; preparing and cleaning up conference rooms, including washing dishes and restocking beverages and snacks; preparing reservations for conference rooms;
2. Managing the appointment calendar, handling incoming and outgoing mail, and receiving courier deliveries:
Maintaining Excel lists for courier shipments, franking, sorting, and distributing mail to case managers, coordinating outgoing mail, noting follow-up items for cases, and making copies for case managers and legal professionals as needed,
3. Switchboard:
Answering calls and providing initial support to clients, transferring calls and relaying information to case managers.
Requirements:
- We are seeking a full-time position
- Work hours Monday through Friday between 7:00 a.m. and 8:00 p.m., alternating with a colleague
- Business-level proficiency in spoken and written German and English
- 28 vacation days (increases to 30 with longer tenure)
- 13 monthly salaries
- Economics
- Commuting allowance